Operations Coordinator

Department: Col of Visual and Performing Arts

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Work Schedule: Part-Time/20-29 hours per week

Location: Fairfax, VA

Workplace Type: On Site Required

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The Reva and Sid Dewberry School of Music's mission is to enable every student to find his or her best musical voice; prepare each to fulfill society's need for artistic and innovative musicians, scholars, music educators, and ambassadors for the arts; and graduate each with hope, confidence, and distinction.

About the Position:

The Operations Coordinator will manage recitals, production deadlines, livestream details, tuning schedules, performance recording sharing and archiving, and other detail-oriented work in support of the Operations Manager.

Responsibilities:

Duties include, but are not limited to:

• Scheduling and production of student recitals, including working with venue schedulers to identify performance and rehearsal options;
• Scheduling students’ performance and rehearsal dates and venues;
• Compiling and screening technical needs and logistics from students and distribute to technical staff;
• Managing the school’s in-house YouTube livestreams;
• Confirming copyright licenses of student repertoire;
• Reviewing and proofreading programs for required content and formatting; 
• Grade collection;
• Manage production deadlines of each recital and work with the technical teams to problem solve and support the needs of students;
• Communicate policies for an effective recital process with input from students, faculty, and technical teams;
• Create a tuning schedule for the School’s piano tuner;
• Schedule dissertation defenses and add to the School’s event calendar;
• Schedule lessons, studio classes, and small ensemble performances;
• Archive and manage all performance recordings using external drives and Microsoft Teams to share with faculty and students;
• Arrange student and faculty recording requests;
• Chair weekly meetings of School of Music sponsored Greek fraternity organizations, supporting their needs and organizing their volunteers to provide technical support of School performances;
• Assist with facilities requests;
• Arrange bus travel for traveling ensembles;
• Become well-versed in all university, college and department scheduling systems such as 25Live, MS Excel spreadsheets, Google calendar, YouTube, and Adobe Creative Cloud (primarily Photoshop and Premiere Pro); and
• Ensure all sources of scheduling information are up-to-date.

Required Qualifications:

• Incumbent should have demonstrable skill in detail-oriented work;
• Ability to maintain harmonious relationships with supervisor(s), faculty, staff, and the university community;
• working knowledge of computer software including MS Office suite applications, Google calendars, Google Docs, YouTube, and Adobe Creative Cloud; and
• Ability to take direction and work independently.

Preferred Qualifications:

• Familiarity with SignUp Genius, 25Live, and working knowledge of the performing arts and/or institutional settings; and
• Demonstrated experience working with colleagues and students from diverse backgrounds.

Instructions to Applicants: 

For full consideration, applicants must apply for Operations Coordinator at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review. 

Posting Open Date: January 21, 2025

For Full Consideration, Apply by:  February 4, 2025

Open Until Filled:  Yes