Emergency and Divisional Planning Manager

Department: University Life

Classification: Emergency Coordinator 2

Job Category: Classified Staff

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: On Site Required

Pay Band: 04

Salary: Salary range starting high $60k, commensurate with education and experience

Restricted: Yes

Criminal Background Check: Yes

Motor Vehicle Records Check: Yes

About the Department:

University Life’s mission is to engage students in educationally purposeful experiences resulting in student learning and development, academic success, and degree completion.

About the Position:

Reporting to the Senior Assistant Dean for University Life, the Emergency and Divisional Planning Manager provides management for University Life related to the ongoing development and coordination of the Rapid Response team needs. The position supports training and development for Rapid Response teams, as well as division-wide coordination with the Office of Risk, Safety, and Resilience around ongoing training and reporting needs. The position also serves as the primary liaison to relevant staff within the Office of Risk, Safety, and Resilience in the development of University Life-related resources and protocol for both rapid response and emergency preparedness planning.

This position is not eligible for international visa sponsorship.

Responsibilities

• Provides leadership for rapid response to protest and demonstration activity, compassionate listening, and emergency preparedness for the division of University Life;
• Manages recruitment, scheduling, coordination, and communication for the Rapid Response team needs;
• In collaboration with key partners, produces and disseminates guidelines related to the ongoing work of the Rapid Response team;
• Provides on-site leadership, as deemed necessary, for rapid response activity related to protests and demonstrations;
• Serves as UL liaison to the Office of Risk, Safety, and Resilience and other appropriate university units, ensuring appropriate University Life staff engagement in university required emergency drills and exercise (e.g., fire safety, emergency preparedness, active threat);
• Coordinates University Life emergency response activities and procedures with the Office of Risk, Safety, and Resilience, as needed, and tracks unit-level activity;
• Manages the development of University Life emergency plans (Emergency Support Functions, Continuity of Operations Plans, unit specific plans, etc.);
• Follows outlined budget, as required;
• Coordinates community assistance efforts as outlined in the plan set by the Office of Risk, Safety, and Resilience (RSR), and serves as liaison with RSR in this capacity (e.g., ongoing training, education, and awareness);
• Coordinates with the Office of Risk, Safety, and Resilience in the delivery of emergency response training for University Life staff, including emergency evacuation, shelter in place, active threat, and other response actions as defined in University Life plans;
• Leveraging appropriate expertise, coordinates training and development for the Rapid Response teams related to student protests, demonstrations, compassionate listening, and divisional response to current student events and needs;
• Serves as a key University Life emergency contact, participates in ongoing Emergency Operations Group meetings, as needed, and serves in a coordinating role as deemed appropriate;
• Produces appropriate reports and documentation related to University Life rapid response, emergency preparedness activity, and other divisional planning needs as directed;
• Supervises the production of appropriate reports and documentation generated by University Life personnel related to rapid response, emergency preparedness, and other divisional planning areas as directed;
• Establishes and maintains effective relationships with critical stakeholders;
• Designs, maintains, and reviews emergency management plans and strategies created by University Life; reviews plans with stakeholders and revise as necessary;
• Supports University Life Strategic Planning efforts, including the coordination of Mason Strategic Direction efforts and unit-level strategic planning;
• Supports coordination of University Life Risk Mitigation Strategy efforts as directed; and 
• Supports divisional planning initiatives and other special projects as assigned.

Required Qualifications:

• Bachelor’s degree in related field, or equivalent combination of education and experience;
• Professional experience at an institution of higher education;
• Demonstrated experience with monitoring and maintaining budgets;
• Experience with supporting organizational strategic planning efforts;
• Experience with project oversight and management;
• Experience with event coordination including logistical planning and stakeholder communication;
• Knowledge of higher education student services or student affairs programs;
• Effective oral and written communication skills;
• Ability to interpret, analyze, and develop policies and procedures;
• Ability to deliver effective training, presentations, and programs;
• Ability to work effectively with diverse stakeholders;
• Proficiency in MS Office suite (Word, Excel, PowerPoint);
• Self-motivated attributes with ability to direct safety related activities of multiple levels of staff including full-time professionals and students; and
• Must currently possess an appropriate, active, valid motor vehicle operator’s license that meets all of GMU’s requirements for operating state vehicles and equipment under Mason’s Vehicle Use Policy 1411 https://universitypolicy.gmu.edu/policies/vehicle-use/. The Office of Risk Management reserves the right to review the driver’s licenses and Motor Vehicle Reports (MVRs) of all candidates selected with employment contingent upon a favorable review.

Preferred Qualifications:

• Master’s degree in related field;
• Experience (typically obtained in 5+ years) in emergency management/occupational health and safety;
• Experience (typically obtained in 3+ years) in related industries and/or environments;
• Experience in emergency preparedness and safety planning;
• Demonstrated management experience in budget oversight including approvals and decisions about allocation of funds, and oversight for strategic management and planning;
• Experience with personnel management and supervision;
• Knowledge of industry standard emergency responsive processes and protocols; and
• Established skills in personnel management and supervision.

Instructions to Applicants: 

For full consideration, applicants must apply for the Emergency and Divisional Planning Manager at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a resume and cover letter.

Posting Open Date:  February 13, 2025

For Full Consideration, Apply by:  February 27, 2025

Open Until Filled: Yes