Coordinator of Student Involvement, Registered Student Organizations

Department: University Life

Classification: Administrative Faculty

Job Category: Administrative or Professional Faculty

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Salary: Salary range starting in mid $50k's, commensurate with education and experience

Criminal Background Check: Yes

Motor Vehicle Records Check: Yes

About the Department:

Student Involvement creates a sense of belonging by providing memorable experiences for the Mason Community. Our values are Learning & Development, Experience & Engagement, & Community, and Patriot-Centered Service.  We are committed to fostering an all-inclusive and welcoming space, connecting students to purposeful experiences, developing student leaders, nurturing personal, academic and professional growth and engaging students in self-discovery and self-authorship. Student Involvement is a high energy, innovative department comprised of Campus Events and Promotion, Fraternity & Sorority Life, Student Organizations and Governance, the GMU Esports program, and Business and Administrative operations.

About the Position:

The Coordinator of Student Involvement for Registered Student Organizations position is a part of the professional staff team of Student Involvement, within the Division of University Life.  The position manages multiple responsibilities while fulfilling the strategic goals as established by the office, division of University Life, and the university.   Reporting to the Assistant Director of Student Involvement for Registered Student Organizations, the Coordinator for Registered Student Organizations (RSOs) is responsible for providing support, leadership development and training to RSOs. The coordinator is responsible for the oversight of the RSO registration process as well as assisting students with event planning and effective implementation of their events. This position also provides support for various programs and functions of the unit.  

Responsibilities:

Administrative Duties 

• Co-advises the RSO Leadership Team with the Assistant Director;
• Oversees the registration process for all RSOs and new RSOs to ensure executive board members are informed; 
• Oversees onboarding of all new student organizations; 
• Works in collaboration with the Assistant Director to provide support to over 500 student organizations in all areas of program planning, fiscal responsibility, and operational procedures; and
• Contributes to and assists in maintaining the RSO Hub website. 

Advising, Event Planning & Execution

• Assists and advises students in all aspects of successful program planning, advertising, budgeting, contract negotiation, use of facilities/equipment, and program arrangements; 
• Provides education and advising to RSO leaders in their understanding of campus policies, procedures, and guidelines; 
• Serves as the Student Involvement contact for RSO Event Checklist review and approval;
• Provides RSO students with contract and insurance guidance for their events;
• Reviews and submits all completed RSO event contracts and insurance documents for approval to Microsoft Teams tool;
• Updates and maintains a list of available spaces for RSO use including their capacity, location on campus and any fees that may be incurred for use; and
• Assists with the planning and execution of RSO related annual events.

Support of Student Involvement Initiatives 

• Assists with the execution of major events as needed; 
• Serves on department or division-wide committees as requested;
• Participates as an active member of the University Life/Student Involvement professional staff, attending departmental meetings, collaborating with other staff members, and assisting in office-and department-wide initiatives and programs; and
• Performs other related duties as assigned. 

Required Qualifications:

• Master’s degree in related field or equivalent combination of education and experience;
• Experience working with student organizations and event management; 
• Demonstrated experience working with a team to accomplish collective goals;  
• Demonstrated experience managing conflicting and competing situations; 
• Experience with spreadsheets and formulas to support data input and collection;
• Knowledge in event management;
• Demonstrated organizational skills;  
• Ability to effectively communicate with students, faculty and staff;
• Ability to build and maintain collaborative relationships; 
• Ability to work independently and collaboratively with team members in a high-energy, progressive and inclusive department; 
• Ability to be flexible and adaptable to change; and
• Must currently possess an appropriate, active, valid motor vehicle operator’s license that meets all of GMU’s requirements for operating state vehicles and equipment under Mason’s Vehicle Use Policy 1411 https://universitypolicy.gmu.edu/policies/vehicle-use/. The Office of Risk Management reserves the right to review the driver’s licenses and Motor Vehicle Reports (MVRs) of all candidates selected with employment contingent upon a favorable review.

This position is not eligible for international visa sponsorship.

Preferred Qualifications:

• Experience typically obtained in 2+ years working in Student Activities, Student Involvement or Student Affairs related unit on a college campus;
• Experience in direct advisement and leadership development of students and student organizations;  
• Experience with Microsoft tools;
• Experience supervising student employees;  
• Experience planning and implementing large scale events on a college campus;  
• Experience in managing confidential information; 
• Experience in developing and presenting workshops, programs, and initiatives for students;
• Knowledge in organizational and event risk management;  
• Demonstrated interpersonal, oral, and written communication skills;  
• Ability to manage multiple tasks and meet deadlines, work accurately and quickly with attention to detail; 
• Ability to develop and implement educational/development programs on topics such as event and risk management, leadership, etc.;
• Commitment to customer service; and
• Willingness to assist and collaborate with colleagues.

Instructions to Applicants: 

For full consideration, applicants must apply for Coordinator of Student Involvement, Registered Student Organizations at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.

Posting Open Date: March 28, 2025

For Full Consideration, Apply by:  April 14, 2025

Open Until Filled:  Yes