Event Assistant

Department: Facilities & Campus Operations

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Work Schedule: Around 20 hours/week

Location: Arlington, VA

Workplace Type: On Site Required

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

George Mason University Facilities and Campus Operations ensures a quality physical environment supporting the mission of the university. We will be the technical and business experts of choice with the total trust and confidence of our students, faculty, and staff.

Mason Square Campus Administration and Operations, a division of Facilities and Campus Operations, is dedicated to delivering exceptional event experiences by providing comprehensive technical and operational support for conferences, meetings, and campus-wide events. This work is further supported by a suite of campus services designed to ensure a seamless and welcoming experience for all members of the university community.

About the Position:

Head into the summer with a new job as a Virginia state employee. The Office of Events Management at George Mason University’s Mason Square (Arlington) campus is ready to hire (as in immediately) a Part-Time Event Assistant. Be part of a team of professionals who assist with the successful support and execution of events at the Mason Square Campus (Arlington). George Mason University has a strong institutional commitment to the achievement of all-inclusive diversity among its students, faculty and staff, and strongly encourages candidates to apply who will support this commitment.

Wait, there’s more. We offer some benefits to part-time employees. These benefits include tuition assistance, ability to contribute to a supplemental retirement plan, participation in the Staff Senate and wonderful discounts! 

You’ll be busy. Now, fast forward a few months. You have made a noticeable contribution to the educational facilities of a major university. We think it’s a great gig. That’s why we are looking for the best and want you to join us. Go Patriots!

Responsibilities:

• Verifies that all equipment requested for events is set in the exact manner as described on the set-up report – this will involve setting up tables and chairs and audio-visual equipment in accordance with reservation requests;
• Operate and maintain a working knowledge of all audio-visual (A/V) systems in Mason Square event venues;
• Verifies that Audio-Visual equipment is tested and fully operational before events begin;
• Provide general A/V support for meetings, conferences, and events;
• Responds to and troubleshoot minor technical issues and provide user support during an event when required;
• Delivers timely and effective support to event clients, responding promptly to all requests;
• Ensures accurate and on time fulfilment of table and equipment delivery requests;
• Completes regular building checks to retrieve and return event signage and equipment to storage;
• Maintains order in all storerooms and ensure that aisles and mechanical equipment areas are kept clear of equipment;
• Ensures proper storage of Plaza furniture and Umbrellas in advance of inclement weather;
• Assists management with event operations and execution requirements while ensuring compliance with Mason square venue polices; and
• Identifies maintenance discrepancies and/or damages within event space and reports them to the Operations Manager.

Required Qualifications:

• Must be a high school graduate;
• Possess outstanding interpersonal skills and the ability to work effectively and efficiently with a diverse audience, including current university faculty and staff, alumni, donors, students, and the community;
• Must be able to work a flexible schedule, including evenings and weekends;
• Must be able to safely and independently move items up to 50 pounds;
• Must have excellent verbal, and interpersonal communication skills; 
• Possesses a strong customer service, time management and organizational skillset with high attention to detail; and
• Understanding of audio/visual equipment used to support events and multimedia applications, visual/audio hardware configuration, conference A/V set-ups, streaming platforms, and knowledge of electronics used to support events, and a willingness to learn new skills.

Preferred Qualifications:

• At least six-months experience working in event venue operations support capacity;
• Familiarity with higher education; and
• Willingness to learn A/V and multimedia applications, conference A/V set-ups, and streaming tools and platforms.

Instructions to Applicants: 

For full consideration, applicants must apply for Event Assistant at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.

Posting Open Date: April 15, 2025

For Full Consideration, Apply by:  April 29, 2025

Open Until Filled:  Yes