Administrative Assistant

Department: Col of Humanities and Soc Science

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The Global Affairs Program is a vibrant interdisciplinary academic unit in the College of Humanities and Social Sciences (CHSS) at George Mason University that offers a BA (online and in-person) and MA (traditional and accelerated) and has a degree program at the George Mason University Korea Campus. You can find more information here: https://globalaffairs.gmu.edu/. It is also the institutional home of multiple area studies programs: Middle East and Islamic Studies, Latin American Studies, Russian and Eurasian Studies, and Asia Pacific and Northeast Asia Studies.

About the Position:

The Global Affairs Program is seeking a part-time (approximately 16 hours per week) non-student wage Administrative Assistant. The position will report to the Office Manager and will support a variety of administrative functions. Most of the work can be performed remotely but the position will be required to be on-site some of the time during the day and occasionally in the evening.

Responsibilities:

• Manages websites and social media including web-design and creating posts;
• Supports outreach and marketing efforts including creating online and print content and distribution;
• Assists with design and ordering of promotional materials and at recruitment events;
• Handles coordination of program events (virtual or in-person) and assist as needed on day of events;
• Promotes events, courses, and academic programs (flyers, listservs, online posts);
• Inputs catering orders;
• Helps manage generic email addresses and respond appropriately;
• Assists with book orders and other course support needs;
• Manages listservs for academic programs and send out messages;
• Helps schedule faculty meetings including organize and sending materials for them in advance;
• Attends CHSS or university meetings as a representative of the program;
• Oversees office space and office supplies placing orders when necessary;
• Updates and manage online shared folders for programs;
• Coordinates as needed with Global Affairs faculty and academic advisor at Mason Korea;
• Helps faculty with administrative aspects of experiential learning opportunities such as study abroad; and
• Performs other administrative duties as assigned.

Required Qualifications:

• High School Diploma or equivalent combination of education and experience;
• Knowledge of general office procedures;
• Demonstrated effective communication and interpersonal skills;
• Basic proficiency in computer software Microsoft Word, Excel, and PowerPoint; and
• Ability to work an occasional evening on-site.

Preferred Qualifications:

• Completed bachelor’s degree in field relevant to Global Affairs or to higher education;
• Experience with website design and social media in a professional setting;
• Experience using Canva (or similar) for the creation of flyers or other marketing materials;
• Experience providing administrative support to an individual or a team;
• Detail oriented and excellent organizational skills;
• Ability to learn how to use new software relatively quickly; and
• Commitment to protecting sensitive information and to working with diverse communities and teams.

Instructions to Applicants: 

For full consideration, applicants must apply for GMU Worker at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent, Resume and a CV for review.

Posting Open Date: Sep 23, 2024

For Full Consideration, Apply by:  Oct 7, 2024

Open Until Filled:  Yes