Administrative Associate, Management

Department: Costello College of Business

Classification: Admin Office Specialist 3

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: On Site Required

Sponsorship Eligibility: Not eligible for visa sponsorship

Pay Band: 03

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The Donald G. Costello College of Business at George Mason University is one of the largest business schools in Virginia, and is located near Washington, D.C., in Arlington and Fairfax, and at George Mason’s global campus in Incheon, South Korea. The college’s AACSB-accredited business and accounting curricula prepare undergraduate and graduate students from the U.S. and across the globe for career success in business and government. Its research-based faculty and focus on multi-disciplinary academic programs, inclusive entrepreneurship, modular education, experiential learning, and corporate partner engagement are transforming the landscape of business education and workforce development. Learn more at business.gmu.edu.

About the Position:

Supports the mission of the Costello College of Business. Administratively assists the Management Area Chair and Management faculty members. Provides responsive and reliable customer service to all area constituencies.

Responsibilities:

General Office Support

• Provides customer service and support for constituents;
• Assists students and external parties in making the proper connections in the Management Area, the college, or university to address their needs;
• Works with appropriate Dean's office staff on financial, personnel, and other administrative matters such as travel, eVA orders, Sedona, recruitment, IT support, check requests, mileage reimbursements, and food & beverage requests;
• Remains current on all Costello College of Business and university policies;
• Updates website content;
• Manages calendar of events and ensures event information is communicated both within the office and to appropriate college teams (i.e., Marketing and Communications, Advancement Office and Dean's Office) to ensure events are being properly marketed to internal and external stakeholders;
• Attends trainings on essential job-related functions and systems as specified in the employee developmental plan;
• Shares findings from training sessions with Dean's Office staff and fellow Area Support staff to understand/assess relationships of Costello College of Business policies and procedures with university guidance; and
• Assists with the training of new Area Support staff as requested by the Costello College of Business Dean's Office.

Management Area Chair Administrative Support

• Provides support for the Management Area Chair. Duties include, but are not limited to:
  • Prepares and tracks all financial requests that require Area Chair approval;
  • Reconciles Dean's Office financial reports with internal records;
  • Prepares budgets for expenses per faculty member when required by Area Chair;
  • Provides budget support as needed for the Area Chair;
  • Provides updates to all regarding college, and university events and activities;
  • Schedules appointments for Area Chair;
  • Advises the Area Chair on suggested organizational improvements;
  • Provides administrative support to the Area Chair for the recruiting of new employees (i.e., full time faculty, administrative faculty, classified staff, graduate assistants, and hourly staff (as needed));
  • Assists Area Chair in coordinating activities with adjunct faculty;
  • Assists the Area Chair in responding to external constituents;
  • Provides event management support as needed; and
  • Executes other administrative duties and responsibilities as assigned by Area Chair. 

Area Faculty Support

• Administrative support for Area Faculty members. Duties include, but are not limited to:
  •  Provides document preparation and editing assistance for exams, reports, correspondence, syllabi, and other instructional material;
  • Processes all copy and print service requests. Orders text books for faculty each term;
  • Processes supply and other orders through eVA system;
  • Assists in the recruiting of graduate assistants using job applicant tracking system;
  • Administers all aspects of faculty recruitment using job applicant tracking system;
  • Coordinates office/work station set up and orientation for new faculty members and graduate assistants;
  • Assists faculty members with operational (not technical) aspects of systems including email, Patriotweb, WebCT, Sedona, and other job-related systems;
  • Arranges logistics of all Area events and candidate visits;
  • Prepares travel authorizations and reimbursements for all Area faculty/faculty candidates as required and makes associated arrangements;
  • Ensures that all mail, packages, and faxes are delivered to recipients within same day of receiving in the Costello College of Business;
  • Coordinates monthly Area faculty meetings and disseminates information through Area;
  • Maintains Area files for faculty members and ensures proper records retention and disposal; and
  • Assists the Dean's Office with the on-boarding of adjunct faculty. 

Events Support, Special Projects, and Other Related Duties

• Executes special projects and duties as assigned to support the strategic mission of the college.

Required Qualifications:

• High school diploma or equivalent;
• Administrative experience;
• Knowledge of all relevant software related to job responsibilities (i.e. Microsoft Office, Sedona);
• Effective oral and written communication skills;
• Well organized, self-starter, sound interpersonal skills;
• Ability to follow through and complete tasks; and
• Must be able to work both independently and as a member of a team.

Preferred Qualifications:

• Bachelor’s degree in related field; 
• Experience working in a university setting; and
• Understanding of area and office organization and Costello College of Business administration.

Instructions to Applicants: 

For full consideration, applicants must apply for Administrative Associate, Management at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.

Posting Open Date: October 7, 2025

For Full Consideration, Apply by:  October 20, 2025

Open Until Filled:  Yes