Administrative Coordinator

Department: UL

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Work Schedule: Part-Time/20 - 25 Hours Per Week

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The George Mason University Student Employment Experience Collective is seeking a part-time (20 – 25 hours per week) Administrative Coordinator to provide organizational, calendaring and website content development support.  George Mason University has a strong institutional commitment to the achievement of excellence among its faculty and staff, and strongly encourages candidates to apply who will enrich George Mason’s community. 

About the Position:

The Administrative Coordinator will support the newly created Student Employment Experience Collective, which seeks to transform the working learner experience at George Mason by empowering supervisors as educators, equipping them with the tools, training, and support necessary to elevate on-campus student positions into robust, internship-like experiences.  The Administrative Coordinator will work closely with the Collective steering committee and report to the Executive Director of University Career Services.  The position location is flexible (in-person, fully remote or hybrid). 

This position will support a variety of functions for the collective, including but not limited to:  managing project calendars and files, scheduling meetings, as well as ensuring timely communications and resource sharing with constituents via a new website. 

Responsibilities:

Organizational Support 

• Provides general administrative support to the collective: agenda management, attending meetings as requested to serve as note taker and providing summary notes to attendees highlighting action items;
• Assists with file and assignment management and tracking;
• Ensures timely follow-up occurs for continual progress on project goals; and
• Coordinates with steering committee to confirm members are being communicated with regularly. 

Scheduling Support 

• Works closely with the steering committee to manage the collective’s calendars, including but not limited to: coordinating standing and ad hoc meetings, making arrangements for virtual and hybrid meetings,  proactively resolving scheduling conflicts before they arise, responding to internal and external calendaring requests, and providing requested materials to meeting constituents.  

Website Content Development  

• Researches and collects potential resources for a new website working with the collective to select and develop appropriate content for supervisors of student employees; and 
• Collaborates with subject matter and technical experts to design, implement and maintain the website. 

Required Qualifications:

• Demonstrated administrative or coordination experience;
• Ability to schedule and adjust meetings, calls and events;
• Demonstrated ability to successfully work and communicate with a diverse internal and external community in a professional manner;
• Demonstrated knowledge of professional office procedures;
• Demonstrated computer skills to include Microsoft Office Suite;
• Demonstrated writing and communication skills;
• Demonstrated ability to collect and organize relevant information and data electronically; and
• Demonstrated ability to synthesize and organize vast amounts of information into action plans. 

Preferred Qualifications:

• Experience working in university setting; and
• Experience with organizing content and writing for the web. 

Instructions to Applicants: 

For full consideration, applicants must apply for Administrative Coordinator at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.

Posting Open Date: September 24, 2024

For Full Consideration, Apply by:  October 8, 2024

Open Until Filled:  Yes