HR Assistant

Department: University Life

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time - 29 hours/week

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Salary: Hourly rate starting at $19 an hour, commensurate with education and experience

Criminal Background Check: Yes

About the Department:

University Life (UL) Human Resources Services is a unit of the University Life Operations and Planning area, which oversees a variety of support organizations including Technology Services, Finance, Assessment, Communications and Marketing. The Shared Service model of UL Ops and Planning is designed to bring divisional strategy and leadership to these core functions, while addressing the unique needs of our individual units, and providing more robust and coordinated services across UL. The UL HR Services unit serves over 35 offices of University Life in a variety of HR functions, including full life cycle recruitment and HR consultation, in conjunction with Mason’s central Human Resources and Payroll office. 

About the Position:

The HR Assistant is a part time position (29 hours per week) that supports Human Resources functions within the University Life HR Services team. Primary responsibilities include support and coordination of recruitment and onboarding of new employees, general HR administrative tasks and support, records management, assisting with policy updates/audits and process guidelines, and assisting with HR projects and initiatives including statistical reporting. The HR Assistant serves as a cross functional supporting member of the UL HR Services team.

Responsibilities:

• Provides support to recruitment activities including initiating job postings through Mason’s Applicant Tracking System and updating candidate search status through the process, coordinating with search committees to schedule and organize candidate interviews, processing candidate travel reimbursement, and other tasks related recruitment activity;
• Assists in the administrative tasks with onboarding and offboarding processes, ensuring proper documentation and procedures are followed;
• Provides support with the completion of all necessary administrative tasks and documentation to hire wage and non-wage employees, in alignment with all internal UL divisional and Mason Human Resources processes, including entering assignment details and related information into the institution's data system for accurate record-keeping;
• Maintains records and documentation involved with the staff hiring process to ensure records are accurate;
• Provides assistance with UL HR Services team's weekly tracking reports of active search processes;
• Maintains and confirms search committee training records in partnership with Mason Human Resources; and
• Ensures compliance with federal and state regulations, as well as institutional policies concerning employment.

• Serves as part of the UL HR Services team, providing administrative and transactional support to the Division’s 35+ units;
• Assists with monitoring the UL HR team email inbox and identifying and categorizing the appropriate response in a timely manner; flagging priority requests for other members as needed;
• Ensures communication is provided in an accurate and timely manner with a high level of customer support, attention to detail, and a collaborative focus; and
• Assists other members of the UL HR Services team as necessary, including being cross trained/cross functional to provide additional support/back-up as needed.

• Actively supports and complies with all University policies, HR regulations and departmental values and goals;
• Provides support with planning and implementation of ad hoc staff trainings, employee recognition, periodic internal audits, various department projects, etc. as needed;
• Attends regularly scheduled divisional and team meetings;
• Maintains internal employee files; and
• Other duties as assigned.

Required Qualifications:

• Demonstrated relevant experience working in a professional setting;
• Experience with Microsoft Office Software package;
• Problem solving and attention to detail skills;
• Ability to work with diverse populations of students and faculty; 
• Demonstrated organizational skills for effectively managing multiple tasks and deadlines;
• Demonstrated verbal and written communication skills for effectively interacting with candidates, hiring authorities, and stakeholders;
• Ability to exercise judgement and initiative while maintaining high level of confidentiality; and
• Ability to work collaboratively in a team-oriented environment.

Preferred Qualifications:

• Previous working experience in human resources, particularly with candidate recruitment;
• Experience with Ellucian Banner software;
• Experience in higher education setting or with other Commonwealth of Virginia agencies;
• Knowledge of industry standard HR policies and procedures;
• Proficiency with applicant tracking software;
• Adaptability skills for managing changing priorities;
• Bilingual fluency in Spanish; and 
• SHRM/HRCI certification.

Instructions to Applicants: 

For full consideration, applicants must apply for  at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a resume for review.

Posting Open Date: March 17, 2025

For Full Consideration, Apply by:  March 31, 2025

Open Until Filled:  Yes