Development Coordinator

Department: College of Science

Classification: Admin Office Specialist 3

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Pay Band: 03

Salary: Salary commensurate with education and experience

About the Department:

The mission of the College of Science’s Office of Development and Alumni Relations is to raise private philanthropic funds in support of students, faculty, departments, programs, and centers within the College. We also explicitly support the efforts of the advancement offices of other colleges and the university as a whole. This is accomplished by building relationships with alumni, friends, parents and students and by soliciting donations, major gifts, planned gifts, and corporate and foundation support. Alumni relations are cultivated and maintained through outreach efforts.

George Mason University College of Science is committed to advancing access, justice, equity, diversity, and inclusion (A-JEDI) throughout our STEM community, including within our hiring and retention practices. At the College of Science, our values include fostering an organizational culture that promotes anti-racism, belonging, respect, and civility. We believe that a diversity of opinions, cultures, and perspectives is what provides vibrancy, innovation and growth to an academic community. By prioritizing inclusive excellence in academics, teaching, research, and global engagement, we strive to attract a diverse pool of faculty and staff who exemplify the Mason Science mission and vision.

About the Position:

The Development Coordinator has the primary responsibility of providing administrative support to the Senior Director of Development and the development team. The position is responsible for conducting research, preparing agendas, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, answering and directing phone calls, distributing communications, arranging conference calls, making travel arrangements, preparing reimbursements, and scheduling meetings. The Coordinator will also be responsible for assisting with other Advancement team members, when needed.

Responsibilities:

Administrative Support

• Greets and directs guests and visitors of the COS development office;
• Responds to phone inquiries; communicates electronically with faculty, staff and students; and delivers service to customers in a way that reflects positively upon the department and the university;
• Manages the calendars of supported individuals, keeping them free of scheduling conflicts;
• Handles meeting preparation and follow-up, including coordination of meeting agendas, materials, conference rooms, A/V, minutes and other related support;
• Makes travel arrangements, prepares accurate and thorough travel itineraries, and processes employee expenses and vendor payments;
• Manages all aspects of supported individuals’ credit card receipts, all aspects of expenses, and reconciliations; and
• Assists in writing proposals, PowerPoint presentations, etc., and also editing such documents.

Development Support

• Responsible for maintaining donor records in Advancement CRM and departmental records. Ensures that all relevant information about donors & prospects is entered and updated. Generates regular reports (e.g., mailing lists, regional and portfolio giving history, etc.); 
• Produces mailing lists, donor lists and other data reports on a scheduled basis and as needed;
• Responds to internal prospect research inquiries and presents information in a variety of written formats including bios, reports, summaries, and profiles;
• Works closely with COS development team to help support programs that will expand the fundraising pipelines through data analysis and mining;
• Provides support for fundraising initiatives as requested such as event planning, scheduling, preparing materials for specific fundraising activities and/or assists in promotional efforts such as writing, speaking, telephoning, etc.;
• Provides administrative assistance in the execution of specialized engagement, cultivation and solicitation strategies for gift prospects;
• Provides assistance on special projects and initiatives including creating of gift proposals, case materials and giving opportunities;
• Assists with completion of booking forms for gifts and pledges in a timely manner and provides relevant details for acknowledgement letters;
• Assists with production and implementation of appeal campaigns and other fundraising communications and strategies;
• Collaborates with internal and external resources to plan, communicate and implement donor recognition events; 
• Coordination with Central Advancement and other schools/colleges/units:
• Coordinates fundraising with other departments and utilizes services as appropriate; and
• Works closely with Central Advancement services including, but not limited to, Planned Giving, Annual Giving, Parents and Family Philanthropy, University Priorities, CFR, Alumni Relations, Communications, Systems, Operations, Donor Relations, Gifts and Records, etc.

Required Qualifications:

• High school diploma or equivalent;
• Administrative experience (typically 1-3 years);
• Experience with scheduling;
• Demonstrated attention to detail;
• Analytical and problem-solving skills;
• Demonstrated verbal and written communication skills with the ability to listen and express ideas and thoughts effectively;
• Significant interpersonal skills necessary to build relationships with internal and external constituents;
• Customer service orientation;
• Ability to interact positively with a wide range of constituencies in person, via telephone, email and in writing;
• Ability to work independently and collaboratively;
• Demonstrated ability to manage multiple priorities;
• Ability to manage multiple projects/functions to produce quality results;
• Commitment to adopting best practices and operational efficiency;
• Ability to handle highly personal information and maintain confidentiality;
• Ability to attend evening and weekend activities; and
• Microsoft Outlook calendaring.

Preferred Qualifications:

• Bachelor’s degree in related field;
• Experience with writing proposals;
• Experience in a higher education or nonprofit setting;
• Some event planning and execution experience;
• Familiarity of Salesforce or similar software;
• Familiarity of MicroStrategy, or similar software; and
• Working knowledge of donor database, contact management and tracking system.

Instructions to Applicants: 

For full consideration, applicants must apply for Development Coordinator at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with a Resume for review.

Posting Open Date: November 11, 2024

For Full Consideration, Apply by:  November 25, 2024

Open Until Filled:  Yes