Graduate Program Coordinator (ESP dept)

Department: College of Science

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Work Schedule: 30 hr/wk and this person will not exceed 1450 per year

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

ESP is dedicated to delivering academic programs to graduate and undergraduate students and perform scholarly activity in the areas of environmental science, environmental policy, conservation science and policy, water and watershed science and policy, and one health and sustainability. We also serve the university, local, state, national, and international communities with our expertise and our teaching programs.

For more information about the department, visit us on the web at https://esp.gmu.edu/. For more information about the College of Science, visit https://cos.gmu.edu/

Statement on Diversity:

George Mason University College of Science (Mason Science) is committed to advancing access, justice, equity, diversity, and inclusion (A-JEDI) throughout our STEM community, including within our hiring and retention practices. At Mason Science, our values include fostering an organizational culture that promotes anti-racism, belonging, respect, and civility. We believe that a diversity of opinions, cultures, and perspectives is what provides vibrancy, innovation and growth to an academic community. By prioritizing inclusive excellence in academics, teaching, research, and global engagement, we strive to attract a diverse pool of faculty and staff who exemplify the Mason Science mission and vision.

About the Position:

The George Mason University Department of Environmental Science and Policy (ESP) in the College of Science (COS) seeks candidates for a Graduate Programs Coordinator. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.

Responsibilities:

• Serves as the initial and primary contact for graduate students in the Environmental Science and Policy Department. The Programs Coordinator greets, guides, and directs students in the submission of academic requests, as well as referring students to additional staff members or other university offices when needed;
• Provides accurate and timely information about college and university procedures to students, staff, and faculty who contact or visit the Graduate Academic Affairs office;
• Performs data entry and tracks progress of requests submitted for review, compiling monthly calendars, including searching for and compiling up-to-date lists of events and updates to the unit’s web page; and
• Prepares and troubleshoots the schedule of classes in the Fall, Spring and Summer semesters, and assist in the scheduling and preparation of recruiting events.
  
  Please note that the H-1B classification cannot be used for this position type and no sponsorship will be offered by the department.

Required Qualifications:

• Bachelor’s degree in a relevant field from an accredited university or the equivalent combination of education and experience;
• Proven ability to administer and manage complex and multi-step admissions processes for graduate students, following relevant Mason procedures and policies, track enrolled students, and support all the administrative aspects of progress towards their degrees;
• Ability to plan, coordinate and execute fall, spring and summer academic schedules in coordination with ESP faculty and other Mason personnel;
• Mid-level familiarity, and significant experience, using standard word processing, spreadsheets, and databases;
• Familiarity and high-level ability to effectively utilize and navigate on-site and internet database and spreadsheet software to access information for program support;
• Excellent professional presentation, communication, and customer service skills; good judgment, and the ability to prioritize and provide prompt responses to requests and inquiries for a variety of university stakeholders;
• Proven experience and high skill level with utilization of electronic and telecommunications software, on-site and remotely, for effective management and communication with various stakeholders; and
• Enthusiasm for working in higher education and a research-oriented environment

Preferred Qualifications:

• MS Degree in Natural or related Social Science;
• Experience working in an academic unit within a university setting, preferable George Mason, and particularly with graduate  students and academic requirements; and
• Experience working with Ellucian-Banner and admissions programs, such as Target X, are strongly preferred.

Instructions to Applicants: 

For full consideration, applicants must apply for Graduate Program Coordinator (ESP dept) at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review. 

Posting Open Date: November 1, 2024

For Full Consideration, Apply by:  November 14, 2024

Open Until Filled:  Yes