HR Assistant

Department: UL

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Salary: Hourly rate starting at $19 an hour, commensurate with education and experience

Criminal Background Check: Yes

About the Department:

University Life (UL) Human Resources Services is a unit of the University Life Operations and Planning area, which oversees a variety of support organizations including Technology Services, Finance, Assessment, Communications and Marketing. The Shared Service model of UL Ops and Planning is designed to bring divisional strategy and leadership to these core functions, while addressing the unique needs of our individual units, and providing more robust and coordinated services across UL. The UL HR Services unit serves over 35 offices of University Life in a variety of HR functions, including full life cycle recruitment and HR consultation, in conjunction with Mason’s central Human Resources and Payroll office. The UL HR Services team is dedicated to enhancing the staff experience with a focus on fair and equitable practices.

About the Position:

The HR Assistant is a part time position (29 hours per week) that supports Human Resources functions within the Department of University Life HR Services. Primary responsibilities include support and coordination of recruitment and onboarding of new employees, general HR administrative tasks and support, records management, assisting with policy updates/audits and process guidelines, and assisting with HR projects and initiatives including statistical reporting. The Human Resources Assistant serves as a cross functional supporting member of the UL HR team.

Responsibilities:

• Provides support to recruitment activities including initiating job postings through Mason’s Applicant Tracking System and updating candidate search status through the process, coordinating with search committees to schedule and organize candidate interviews, processing candidate travel reimbursement, and other tasks related recruitment activity.
• Assists in the administrative tasks with onboarding and offboarding processes, ensuring proper documentation and procedures are followed.
• Provides support with the completion of all necessary administrative tasks and documentation to hire wage and non-wage employees, in alignment with all internal George Mason University Human Resources processes, including entering assignment details and related information into the BANNER system for accurate record-keeping.
• Maintains records and documentation involved with the staff hiring process to ensure records are accurate.
• Provides assistance with UL HR Shared Services weekly tracking reports of active search processes.
• Maintains and confirms search committee training records in partnership with Human Resources; and
• Ensures compliance with federal and state regulations and internal George Mason University policies concerning employment. 

• Serves as part of the UL-HR service team, providing administrative and transactional support to the Division’s 35+ units.
• Assists with monitoring the UL HR team email inbox and identifying and categorizing the appropriate response in a timely manner; flagging priority requests for other members as needed.
• Ensures communication is provided in an accurate and timely manner with a high level of customer support, attention to detail, and a collaborative focus.
• Assists other members of the UL-HR team as necessary, including being cross trained/cross functional to provide additional support/back-up as needed.

• Actively supports and complies with all University policies, HR regulations and departmental values and goals.
• Provides support with planning and implementation of ad hoc staff trainings, employee recognition, periodic internal audits, various department projects, etc. as needed.
• Attends regularly scheduled divisional and team meetings.
• Maintains internal employee files.
• Other duties as assigned.

Required Qualifications:

• Demonstrated relevant experience working in a professional setting.
• Experience working with diverse employee, student, or customer populations.
• Experience with Microsoft Office Software package.
• Problem solving and attention to detail skills.
• Demonstrated organizational skills for effectively managing multiple tasks and deadlines.
• Demonstrated verbal and written communication skills for effectively interacting with candidates, hiring authorities, and stakeholders.
• Ability to exercise judgement and initiative while maintaining high level of confidentiality.
• Ability to work collaboratively in a team-oriented environment. 

Preferred Qualifications:

• Previous working experience in human resources, particularly with candidate recruitment.
• Experience with Ellucian Banner software.
• Experience in higher education setting or with other Commonwealth of Virginia agencies. 
• Knowledge of industry standard HR policies and procedures.
• Proficiency with applicant tracking software.
• Adaptability skills for managing changing priorities.
• Bilingual fluency in Spanish.
• SHRM/HRCI certification. 

Instructions to Applicants: 

For full consideration, applicants must apply for HR Assistant at https://jobs.gmu.edu/. Complete and submit the online application to include your resume and three professional references with their contact information.

Posting Open Date: July 2, 2024

For Full Consideration, Apply by: July 16, 2024

Open Until Filled:  Yes