Part-Time Scheduling and Event Coordinator

Department: Executive Administration

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time/29 hours per week

Location: Arlington, VA

Workplace Type: On Site Required

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

George Mason University Facilities ensures a quality physical environment supporting the mission of the university. We will be the technical and business experts of choice with the total trust and confidence of our students, faculty, and staff.

About the Position:

Head into the fall season of 2024 with a new job as a Virginia state employee. The Office of Events Management at George Mason University’s Mason Square (Arlington) campus is ready to hire (as in immediately) a Part-Time Scheduling and Event Coordinator. Be part of a team of professionals who assist with the successful support and execution of events at the Mason Square Campus (Arlington). George Mason has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.

Wait, there’s more. We offer some benefits to part-time employees. These benefits include tuition assistance, ability to contribute to a supplemental retirement plan, participation in the Staff Senate and wonderful discounts! Oh, and the $24/hr. is nice.  

You’ll be busy. Now, fast forward a few months. You have made a noticeable contribution to the educational facilities of a major university. We think it’s a great gig. That’s why we are looking for the best and want you to join us. Go Patriots!

Here’s what the job looks like: 

Responsibilities:

• Review and approve requests for space on the Mason Square Campus, to include all event requests for classrooms and event spaces; 
• Troubleshoot issues with competing events – work with both internal and external clients to ensure space needs are met;
• Serve as the main administrator of the Mason Square Events email account and respond to event inquiries in a timely manner;
• Compile information for weekly event reporting;
• Work with internal and external clients to provide logistical guidance in support of the delivery well-executive events at Mason Square, assisting with logistical arrangements, cost estimates, and information on support services;
• Work closely with security, parking, catering, and other support services to ensure scheduled events are supported;
• Work with an incredible team, including the Senior Event Manager and Audio-Visual Manager to ensure event Audio-Visual needs are understood and communicated to support staff; and
• Respond with appropriate urgency, flexibility, courtesy, and good judgment to meet customer needs and resolves issues.

Required Qualifications:

• Must be a high school graduate;
• Possess outstanding interpersonal skills and the ability to work effectively and efficiently with a diverse audience, including current university faculty and staff, alumni, donors, students, and the community;
• Must be able to work a flexible schedule, including evenings and weekends;
• Must be able to safely and independently move items up to 50 pounds;
• Must have excellent verbal, and interpersonal communication skills; 
• Possesses a strong customer service, time management and organizational skillset with high attention to detail; and
• Understanding of audio/visual equipment used to support events and multimedia applications, visual/audio hardware configuration, conference A/V set-ups, streaming platforms, and knowledge of electronics used to support events, and a willingness to learn new skills.

Preferred Qualifications:

• Experience with Resource25 or other event management scheduling programs;
• Knowledge of campus and event venues; and
• Experience working in higher education.

Instructions to Applicants: 

For full consideration, applicants must apply for Part-Time Event Technology and Operations Coordinator at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Resume for review.

Posting Open Date: October 15, 2024

For Full Consideration, Apply by: October 29, 2024

Open Until Filled:  Yes