Academic and Administrative Specialist

Department: Costello College of Business

Classification: Education Support Spec 2

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: On Site Required

Sponsorship Eligibility: Not eligible for visa sponsorship

Pay Band: 03

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The Donald G. Costello College of Business at George Mason University is one of the largest business schools in Virginia, and is located near Washington, D.C., in Arlington and Fairfax, and at George Mason’s global campus in Incheon, South Korea. The college’s AACSB-accredited business and accounting curricula prepare undergraduate and graduate students from the U.S. and across the globe for career success in business and government. Its research-based faculty and focus on multi-disciplinary academic programs, inclusive entrepreneurship, modular education, experiential learning, and corporate partner engagement are transforming the landscape of business education and workforce development. Learn more at business.gmu.edu.

About the Position:

The Academic and Administrative Specialist will support the Senior Associate Dean, Academic Affairs and Global Engagement and the Director of Academic Engagement. The role will help deliver on the Costello Promise, aligned with the strategic priority of Student Experience and Career Readiness, as well as Global Engagement programs and initiatives. This position supports the success of Costello’s global engagement programs and initiatives and experiential learning opportunities. The Specialist works closely with Costello faculty and staff to support program development and liaises with international partners for global engagement pathways and programs. This position will provide high level administrative support including calendaring/scheduling, procurement, travel, and special project work.

Responsibilities:

Global Engagement:

• Works with the Director of Academic Engagement to support global engagement efforts for the Costello College of Business;
• Conducts thorough curriculum mapping for international partners and prospective partners at the undergraduate and graduate level;
• Creates curriculum pathway option models for international partners to include 2+2, 3+1, 3+1+1 and other models for international mobility;
• Assists with the creation and implementation of short-term boutique and summer programs for international partners at the Fairfax and Mason Korea campuses; and assists with securing housing, transportation, catering, and cultural and industry site visits;
• Tracks incoming and outgoing exchange data, and creates shared documents to showcase study abroad and international exchange data;
• Organizes and maintains shared spreadsheets to reflect international partner collaborations, meetings, and faculty global engagement activities;
• Responsible for creating and editing global engagement marketing materials to share with prospective and current partners;
• Engages and coordinates with key administrative and academic stakeholders to support student and faculty success in international programs; and
• Serves as the point of contact for international students and supports the international experiential learning coursework and initiatives.

Academic Support:

• Supports the Director of Academic Engagement with the review of curriculum and course offerings at the Mason Korea campus;
• Facilitates and ensures academic pathway and initiative compliance with various governances and policies (e.g., university policy, FERPA, HIPAA, etc.);
• Supports special initiatives and programs as assigned by the Senior Associate Dean and Director;
• Assists with the coordinatization and implementation of new experiential learning opportunities for undergraduate students; and
• Works collaboratively with Costello academic programs, career and advising offices, and academic centers to support high value programs to support experiential learning and student development.

Administrative Support:

• Provides a wide range of administrative support to the Senior Associate Dean for Academic Affairs and Global Engagement;
  • Support includes: proactively managing a complex and frequently changing calendar, scheduling meetings with internal and external stakeholders, procurement, note taking, event support, reporting, travel authorizations, reimbursements, meeting arrangements, drafting presentations, project work, and general office administrative functions as needed.
• Collaborates efficiently with administrative staff both within and outside of the college/university to timely process various requests; and
• Provides general office administrative support, including reception services, procurement, room booking/facilities requests, and event/meeting support.

Events Support, Special Projects, and Other Related Duties: 

• Executes special projects and duties as assigned to support the department.

Required Qualifications:

• Bachelor’s degree from a regionally accredited institution, or the equivalent combination of education and experience;
• Five or more years of higher education or program management experience;
• Experience coordinating, administering, and evaluating programs; and
• Administrative support and analytical experience.

Preferred Qualifications:

• Master’s degree in related field;
• Experience using online databases (i.e., Salesforce, PeopleSoft, Canvas, Banner, Power BI) and using technology to support academic programs and student engagement tracking;
• Experience in developing and delivering presentations to large groups; and
• Effective written communication skills.

Instructions to Applicants: 

For full consideration, applicants must apply for the Academic and Administrative Specialist at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.

Posting Open Date:  December 15, 2025

For Full Consideration, Apply by:  January 9, 2026

Open Until Filled:  Yes