Assistant Coordinator of Theater Programs & Outreach

Department: Col of Visual and Performing Arts

Classification: Admin Office Specialist 3

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: On Site Required

Pay Band: 03

Salary: Salary commensurate with education and experience

Restricted: Yes

Criminal Background Check: Yes

Works with Minors check: Yes

About the Department:

Mason Community Arts Academy (MCAA) serves as the community arts education branch for the College of Visual and Performing Arts offering year-round classes and lessons, summer programs, and outreach programs in Theater, Music, Visual Art, Film & Video, and Professional Development.

About the Position:

The Assistant Coordinator of Theater Programs & Outreach works closely with other members of the Mason Community Arts Academy (MCAA) Staff in providing assistance with day-to-day operations, especially in the areas of administrative support for the MCAA/Acting for Young People (AFYP) theater year-round and summer programs. This position also serves in an instructional capacity (performance, general theater studies) as needed for year-round group classes, not to exceed 8 hours a week.

Responsibilities:

Assists the Outreach & Theater Program Manager with the organization and implementation of year-round classes and special workshops

• Assists with program planning, registration and wait list management;
• Prepares and dissemination of class materials throughout each session;
• Assists with written communications with students and parents;
• Assists with faculty communications throughout each session and for shorter-term specialty workshops; and
• Assists with on-site supervision of programs and classes as needed. Works with Manager to update procedures and protocols as needs arise.

Assists the Outreach & Theater Program Manager with the organization and implementation of summer camps

• Assists with program planning and course descriptions for Weekly Acting Camps and Specialty Programs;
• Performs registration and wait list management, procurement and preparation of class materials, assistance with faculty communications for each program; and assistance with on-site supervision of programs and classes as needed; and
• Assists with planning and implementing daily camp procedures and logistics.

Assists the Outreach & Theater Program Manager and MCAA Director with community events and initiatives 

• Assists with scheduling and administering outreach initiatives in local schools;
• Monitors lesson plans and communicating with teachers;
• Oversees MCAA participation in special events and special projects as needed, e.g., preparing students for annual Arts by George performances and other opportunities that represent Mason, MCAA and CVPA in the greater community;
• Creates and ensures ongoing maintenance of scheduled programs and events; and
• Assists with faculty communications and pre-class preparation for school-based programs, gathers presentation material and contacts performers, coordinates rehearsals and performances, attends special events and special projects, and assists as an onsite and satellite representative for MCAA and AFYP in the broader community.

Provides quality instruction for MCAA year round theater classes in the areas of voice, musical theater, or general theater studies, as needed, not to exceed 8 hours per week 

• Assists Director of Programs with course descriptions and input on registration and wait list management, procurement and preparation of class materials, and written communications with students and parents; and 
• Assists with other administrative duties as needed, including office coverage, registration system tasks for private music instruction and group classes, and customer relations management. 

Required Qualifications:

• B.F.A. or B.A. in Theater (or the equivalent combination of education and experience);
• Experience working with children ages 5 - 18 in a community arts setting (typically at least 5+ years);
• Excellent organization and communication skills providing effective support for program development and implementation, scheduling and student retention, outreach initiatives, and special events;
• Proficiency with Microsoft Excel and Word; and
• Demonstrated strong teaching skills in theater, in the areas of performance and/or general theater studies.

Preferred Qualifications:

• Performance or Theater Studies degree or concentration;
• Previous administrative experience with an arts organization (preferably at least 5+ years);
• Prior teaching experience in performance skills and/or general theater studies; 
• Demonstrated experience working with colleagues and students from diverse backgrounds; and
• Prior experience and facility with ActiveNet Registration System.

Instructions to Applicants: 

For full consideration, applicants must apply for Assistant Coordinator of Theater Programs & Outreach at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review. 

Posting Open Date: January 8, 2025

For Full Consideration, Apply by:  January 24, 2025

Open Until Filled:  Yes