Assistant Director of Academic Administration

Department: Antonin Scalia Law School

Classification: Gen Admin Supv 1/Coord 1

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Arlington, VA

Workplace Type: Hybrid Eligible

Pay Band: 04

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The School of Law has two fundamental missions. First it prepares students to use their law degree in a broad range of public and private sector organizations with the Commonwealth and around the world. Second, it produces academic scholarship that expands society's understanding of law and legal institutions with a special focus on using economic tools and methods to do so.

About the Position:

The Assistant Director of Academic Administration serves as the starting point for all law school academic administration matters, including: the support of adjunct faculty; the management of the teaching evaluation processes at the law school; the preparation and publication of course schedule documents; the management of courses in GMU’s systems. In addition this position supports students, faculty, and staff in day-to-day administrative matters.

Responsibilities:

Supports Adjunct Faculty 

• Serves as the first point-of-contact for adjunct faculty matters;
• Ensures adjunct faculty job postings reflect current needs of the law school;
• Regularly checks postings for qualified applicants and makes recommendations for hire to the Associate Dean for Academic Administration;
• Prepares, sends, and collects employment contracts for adjunct faculty;
• Maintains up-to-date information for adjuncts on the online Adjunct Information Portal;
• Maintains a roster of adjunct faculty with up-to-date teaching assignments and contact information;
• Collects adjunct faculty resumes and transcripts, and files with the Provost’s Office as appropriate;
• Schedules adjunct orientation sessions and greets adjuncts in the first week of the semester;
• Provides regular updates and reminders to adjunct faculty on deadlines and law school requirements; and
• Provides instructional and logistical support for adjunct faculty proactively, and as issues arise. 

Publishes and Updates Course Schedules 

• Assists the Associate Dean for Academic Administration in the preparation of fall, spring, and summer course schedules;
• Creates, publishes, and updates semester course schedule documents and registration information documents in collaboration with the Law Records Office and the Associate Dean for Academic Administration; and
• Manages law courses in Banner and/or CourseLeaf under the direction of the Associate Dean for Academic Administration, and in partnership with the Law Records Office. 

Ensures Quality 

• Supports the course evaluation process, including sending reminders to faculty, answering inquiries about the process, and liaising with the OIEP;
• Assists the Associate Dean for Academic Administration in summarizing course evaluation results each semester; and
• Coordinates full-time faculty and administrators in scheduling observations of adjunct teaching to facilitate timely and actionable feedback. 

Administrative Support 

• Collects syllabi from adjunct faculty;
• Provides support to students, faculty, and staff as academic administration issues arise;
• Pulls data on courses, enrollment, and faculty upon request; and
• Supports exam review sessions by surveying for availability, scheduling, pulling exams, and proctoring; Updates and consults with colleagues as appropriate to ensure timely and accurate information sharing.

Other duties related to the position as assigned 

Required Qualifications:

• Bachelor’s degree in related field or the equivalent combination of education and experience;
• Demonstrated experience managing multiple projects and competing deadlines;
• Experience managing professional communications to various constituencies;
• Exceptional customer service and communication skills (both orally and in writing);
• Organizational skills, attention to detail, and the ability to handle multiple tasks at one time;
• Ability to work independently and demonstrate good judgment; and
• Strong command of data management and Excel.

Preferred Qualifications:

• Master’s degree in related field or J.D.; and
• Considerable experience (typically 3 years and more) in management in an academic setting, to include supporting faculty.

Instructions to Applicants: 

For full consideration, applicants must apply for Assistant Director of Academic Administration at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review. 

Posting Open Date: October 17, 2024

For Full Consideration, Apply by:  October 31, 2024

Open Until Filled:  Yes