Part-Time HR Operations Assistant

Department: Library Administration

Job Category: Part-Time / Hourly Wage

Work Schedule: 20-29 hours/week, with a combination of 2 days working at the Fairfax campus (ideally Mondays and Wednesdays) and remote work.

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Pay Rate: $20/hour

Anticipated Start Date: Mid-January 2025

Criminal Background Check: Yes

About the Department:

Within the Office of the Dean of Libraries and University Librarian, the “Administration” unit, led by the Assistant Dean for Administration, advances the University Libraries' goals and plan by fulfilling a broad range of administrative functions for the University Libraries (on the Fairfax, Mason Square, and Science & Technology campuses). Within the Administrative Services division, the Human Resources department directs and supports holistic human resources programs. We are committed to advancing diversity, equity, and inclusion in our workplace, as well as in the systems and services we build, as an inclusive excellence imperative.

About the Position:

The University Libraries at George Mason University is seeking a hybrid, part-time (20-29 hours per week) non-student, wage assistant to support personnel activities within the Human Resources department of the Administrative Services Division. This role reports to the Human Resources Officer and assists in advancing the strategic goals of the University Libraries by supporting essential personnel functions in a diverse, inclusive, and academically enriching environment. George Mason University values diversity and inclusion, encouraging candidates who will enhance its academic and culturally inclusive environment to apply.

Responsibilities:

Personnel Transactions

• Submits personnel transaction forms (ePAFs and Dynamic Forms) for faculty, classified staff, student workers, GRA/GPA, wage, etc.), in coordination with the Human Resources Generalist and GRA/GPA Coordinator;
• Monitors personnel transaction requests; and
• Supports the tracking and maintains appropriate records.

Student Workers Hiring

• Supports student supervisors with refining the position description and navigating the posting system (Handshake);
• Coordinates the hiring action (background checks, contracts, etc.) for all student workers, inclusive of international students; and
• Supports management of and maintains student worker and GRA hiring data using Mason’s automated systems.

 Other Duties As Assigned

• Supports the creation and maintains reports relating to personnel; and
• Provides operational support as needed to the administrative services team.

Required Qualifications:

• High school degree or an equivalent combination of education and experience;
• Willingness to learn with the ability to manage multiple competing deadlines;
• Strong attention to detail;
• Proficient in MS Office Suite (Word, Excel, PowerPoint, and/or Teams);
• Ability to work independently as well as in a team environment; and
• Ability to maintain confidentiality with sensitive information.

Preferred Qualifications:

• Strong listening and comprehension skills;
• Strong organizational skills with an ability to manage information from multiple sources;
• Ability to follow, interpret policies, and apply them to the business setting;
• Experience with Ellucian Banner;
• Experience with student workers or other non-benefited positions hiring;
• Experience creating and editing Adobe Acrobat PDF documents; and
• Experience working on a hybrid team.

Instructions to Applicants: 

For full consideration, applicants must apply for Part-Time HR Operations Assistant at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review. 

Posting Open Date: December 9, 2024

Posting Close Date: January 5, 2025

Open Until Filled:  No