Human Resources Specialist

Department: Facilities & Campus Operations

Classification: Gen Admin Supv 1/Coord 1

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Pay Band: 03

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

George Mason University Facilities ensures a quality physical environment supporting the mission of the university. We will be the technical and business experts of choice with the total trust and confidence of our students, faculty and staff.

About the Position:

Interested in getting a college education while earning a salary? We have a solution. Work at George Mason University and you can earn your college degree for free with our generous tuition exemption benefit.

You’ll be a State employee of Virginia, work on a beautiful Fairfax campus with 677 acres of wooded land, and become part of the GMU patriot team. We’ve got the work. Now, we need an additional team member to contribute to our busy environment. We want someone who is reliable, takes pride in their work, and will make a noticeable contribution to the educational facilities at George Mason. Your manager can trust that you will get the job done.

George Mason’s Facilities & Campus Operations department is committed to providing a safe, functional, and clean community experience at the university. So, what’s in it for you?

Great benefits for you…

• Lots of leave, including paid annual leave, paid holidays, paid sick leave, paid two-week winter break (please note – the break employees often receive during the holiday season is not regularly guaranteed and is subject to annual approval);
• Free tuition, up to 12 credit hours during the academic year and professional development;
• Commuter Choice Transit Benefit;
• Virginia Retirement System Hybrid Plan; and
• Patriot Perks discounts to restaurants, events, and more!

For you and your family…

• Health/dental/vision benefits; and
• Tuition dependent benefit (restrictions apply).

We think it’s a great opportunity to work for a congenial HR team, where new ideas are welcomed and encouraged. Here's a partial list of what the job looks like…

Responsibilities:

The HR Specialist supports Facilities & Campus Operations (F&CO) in multiple areas of Human Resources for over 300 employees. The primary focus areas are recruitment, onboarding, and training & development. The HR Specialist works under the supervision of the Director of Facilities Human Resources.

Talent Acquisition and Onboarding

• Performs comprehensive, full lifecycle recruitment for facilities & campus operations positions in accordance with the policies, procedures, and processes set forth by GMU’s HR and/or DHRM;
• Identifies relevant career and job fairs and attend these events;
• Performs extensive utilization of GMU’s applicant tracking system, PageUp. Makes recommendations on efficient use of the system’s features. Becomes the subject matter expert on the functionality of the system and may train F&CO staff on how to use the features;
• Meets with hiring manager and search committees to review the phases of the hiring process;
• Utilizes the current or updated, position description (PD) to build a job posting which accurately reflects the functions, requirements, and needs of the positions;
• Verifies that search committee members have completed all training and submitted required recruitment documents;
• Consults with the selection committee and assists in the development of interview questions and updates interview questionnaires;
• Coordinates all Talent Acquisition actions for F&CO including:
  • Posting positions through PageUp;
  • Active recruiting through LinkedIn and other channels;
  • Prescreening of applicants and interview scheduling, acts as liaison to the Central HR talent acquisition team on special recruitment efforts;
• Conducts reference checks for selected candidates;
• Collects post interview paperwork and submits final packet to Central HR. Responsible for all communication with new employees prior to their start date, ensuring the employee receives all necessary information; and
• Submits all paperwork and completes EPAFs for wage employee hires and no-pay affiliates.  

Employee Development and Training

• Assists in the development, administration, coordination, and delivery of departmental training programs and special sessions. Collaborating with central HR where necessary. This includes:
  • F&CO Supervisor Training;
  • F&CO new hire orientation;
  • Onboarding;
  • Welcome week experience;
  • Performance Management Support (with central HR);
  • Required Safety Training (with EHS);
• Ensures all employees keep current with training and development requirements;
• Works with department heads to identify and define development opportunities for employees and maintain a list of education, development, and training programs that employees may take advantage of; and
• Works on other programs and projects as identified.

Internship Program Coordination

• Oversees the F&CO Internship Program.  Responsibilities include but are not limited to:
  • Works with F&CO supervisors and provides guidance on the program features;
  • Posts openings on job boards;
  • Instructs supervisors on how to review applicants through the system;
  • Coordinates internal department announcements;
  • Provides guidance to intern supervisors on program expectations; and
  • As possible, coordinates with academic units on course credit approval along with the creation of the annual internship orientation and program information packet.

Other related duties as assigned

• These responsibilities include but are not limited to:
  • Providing project support;
  • Developing reports, and creating presentations; and
  • May also serve as the first point of intake for employee relations concerns. 

Required Qualifications:

• High school diploma or equivalent;
• Previous experience in Human Resources with exposure to a variety of specialty areas with a focus on recruitment (generally 3 years);
• Knowledge of HR principles and practices including applicable federal and state laws and regulations governing recruitment and hiring;
• Advanced skill in the use of Outlook, Excel, Word, PowerPoint;
• Demonstrated knowledge and skill using an applicant tracking system (ATS);
• Skilled in critical thinking with the ability to synthesize and assess relevant information, suggest solutions, exercise sound judgment, and make reasonable, logical and defensible decisions;
• Ability to interpret and apply policies and procedures;
• Ability to work effectively with diverse groups and communicate in an effective and respectful manner. Both orally and in written communication; and
• Ability to work independently and manage multiple priorities in a fast-paced environment with a focus on quality and minimal errors.

Preferred Qualifications:

• Bachelor’s degree in related field;
• HR experience in a higher education or large public employer (generally 3 years);
• Previous experience with PageUp talent acquisition software;
• HR related certification, such as PHR, SHRM-CP; and
• English / Spanish bilingual skills.

Instructions to Applicants: 

For full consideration, applicants must apply for Human Resources Specialist at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Resume for review.

Posting Open Date: May 6, 2025

For Full Consideration, Apply by:  May 20, 2025

Open Until Filled:  Yes